9. Travel and Approval Rules

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Rotary District 7080

 Travel & Approval Rules for Inbound  Youth Exchange Students


 

General rule
 
  1. No student shall undertake any day travel without the approval of the host parents.
2.    No student shall stay overnight anywhere other than with his or her host parents without the approval of the host parents.
Specific rule
  1. No student shall undertake any travel outside Ontario or in Ontario north and west of Sudbury, without the written approval of the District 7080 Youth Exchange Chair or Deputy Chair, whose approval shall be with the support, and to the satisfaction, of the host parents and host club chair.  Acknowledgment by the trip host that he/she will be hosting the student for the period in question must be obtained.  The written consent of the student’s natural parents must be obtained.
2.    No student shall undertake any travel in excess of 3 nights away without the approval of the District 7080 Youth Exchange Chair or Deputy Chair, whose approval shall be with the support, and to the satisfaction, of the host parents and host club chair.  Acknowledgment by the trip host that he/she will be hosting the student for the period in question must be obtained.  The written consent of the student’s natural parents must be obtained.
 
        Nature of Activity       Natural Parents’ approval  required?         Host Parents’ approval required?        Club RYE Chair/Counsellor approval required?        District RYE Chair
or Vice Chair written approval required?
       Acknowledgement of
trip hosts required?
       R.Y.E. or Rotary Planned trip No YES  YES  No  No
       Day travel in Southern Ontario No YES  No  No  No
      Southern Ontario and for 1, 2 or 3 nights away No YES  YES  No  No
      Overnight stay away from Southern Ontario YES YES  YES  YES  YES
      Overnight, more than 3 nights YES YES  YES  YES  YES
      Overnight, more than 5 students No YES  YES  YES  YES
     Parties and/or groups of more than 5 inbound students  No YES  YES  YES  YES