Related Page
9. Travel and Approval Rules
Rotary District 7080
Travel & Approval Rules for Inbound Youth Exchange Students
General rule
- No student shall undertake any day travel without the approval of the host parents.
2.
No
student shall stay overnight anywhere other than with his or her host parents
without the approval of the host parents.
Specific rule
- No student shall undertake any travel outside Ontario or in Ontario north and west of Sudbury, without the written approval of the District 7080 Youth Exchange Chair or Deputy Chair, whose approval shall be with the support, and to the satisfaction, of the host parents and host club chair. Acknowledgment by the trip host that he/she will be hosting the student for the period in question must be obtained. The written consent of the student’s natural parents must be obtained.
2.
No
student shall undertake any travel in excess of 3 nights away without the
approval of the District 7080 Youth Exchange Chair or Deputy Chair, whose
approval shall be with the support, and to the satisfaction, of the host parents
and host club chair. Acknowledgment by
the trip host that he/she will be hosting the student for the period in
question must be obtained. The written
consent of the student’s natural parents must be obtained.
Nature of Activity | Natural Parents’ approval required? | Host Parents’ approval required? | Club RYE Chair/Counsellor approval required? | District RYE Chair or Vice Chair written approval required? |
Acknowledgement of trip hosts required? |
R.Y.E. or Rotary Planned trip | No | YES | YES | No | No |
Day travel in Southern Ontario | No | YES | No | No | No |
Southern Ontario and for 1, 2 or 3 nights away | No | YES | YES | No | No |
Overnight stay away from Southern Ontario | YES | YES | YES | YES | YES |
Overnight, more than 3 nights | YES | YES | YES | YES | YES |
Overnight, more than 5 students | No | YES | YES | YES | YES |
Parties and/or groups of more than 5 inbound students | No | YES | YES | YES | YES |